Order Management

Order Management in Zard Teams App

Simplify Procurement and Order Tracking for Field Teams

The Order Management feature in the Zard Teams App helps organizations centralize supplier, product, and inventory workflows in one powerful platform.
It simplifies how field employees manage procurement, supplier coordination, and stock orders — ensuring accuracy, speed, and full visibility from request to fulfillment.

Empower your teams to track product availability, reorder efficiently, and maintain supplier compliance — all in real time and on the go.

Highlights of Order Management

1. Centralized Supplier Management

Manage all supplier information, documentation, and performance metrics from one unified dashboard.

• Supplier Profiles: Store full supplier details, including contact, business, and banking information.

• Performance & Compliance Tracking: Maintain compliance certificates and delivery performance data.

• Supplier Status Control: Assign lifecycle statuses — Active, Inactive, or Draft — to monitor vendor relationships effectively.

• Relationship Insights: Access historical supplier interactions and performance trends to strengthen long-term partnerships.

2. Smart Product Catalogue

Create and manage a complete digital catalog for all products and materials to streamline procurement and inventory operations.

• Comprehensive Product Data: Add SKUs, categories, pricing history, and stock details for precise tracking.

• Visual Attributes: Upload product images, units of measure, and reorder limits to enhance visibility.

• Real-Time Availability: View live stock status and reorder thresholds using filters, grid views, and reports.

Benefits of Order Management

1. Simplified Onboarding

Add new suppliers and products quickly with guided forms and intuitive data-entry workflows — no specialized training required.

2. Reduced Manual Errors

Built-in validation rules, dropdowns, and automated checks ensure accurate data entry and cleaner supplier databases.

3. Faster Procurement Cycle

Instant access to supplier and product information speeds up order creation, approvals, and reorders — helping teams act decisively.

4. Improved Stock Visibility

Real-time inventory tracking with reorder alerts helps maintain optimal stock levels and prevent shortages or overordering.

5. Stronger Supplier Accountability

Track supplier reliability, delivery history, and compliance to identify top-performing vendors and address issues proactively.

6. Multi-Company Support

Manage supplier and product data seamlessly across multiple branches or business units with centralized control.

7. Audit-Ready Compliance

Keep all records audit-ready with automatic logs, compliance documentation, and exportable performance reports.

8. Smarter Pricing Strategy

Analyze pricing history and supplier quotes to optimize costs, negotiate better deals, and refine procurement strategies.

9. Time-Saving Bulk Management

Easily upload or update hundreds of records at once via bulk Excel tools — reducing manual effort and saving valuable time.

Industry Applications

Field Workforce & Task Management

Maintain a continuous supply of essential tools, spare parts, and consumables for field operations.

Logistics, Delivery & E-commerce

Ensure accurate product data and smooth supplier coordination for efficient order processing and fulfillment.

Sales, Surveys & Customer Engagement

Equip teams with updated product samples, catalogs, or materials to support field sales and marketing.

Support & Technical Services

Reorder replacement parts or tools quickly using supplier and inventory insights for uninterrupted service delivery.

Emergency & Public Services

Pre-stock emergency supplies and essential kits for fast, reliable response during critical operations.